Affidavit of Discrepancy (Birth Certificate vs ID): Meaning, Purpose, and Sample Form
An Affidavit of Discrepancy is a sworn legal document used to explain and clarify inconsistencies between a person’s Birth Certificate and their valid ID or other official records. This affidavit is commonly required when applying for passports, government benefits, school documents, employment, bank transactions, and civil registry corrections.
Discrepancies usually involve differences in spelling, middle name, last name, birthdate, birthplace, parent names, or other personal information. The affidavit confirms that the person referred to in all documents is the same individual despite the variations in details.
Common Types of Discrepancies
The most common errors corrected through an Affidavit of Discrepancy include:
- Incorrect or misspelled first, middle, or last name
- Different birthdates (day, month, or year)
- Wrong birthplace entry
- Mismatch between Birth Certificate and ID information
- Missing or incomplete entries
- Variations in parent names
Government agencies often require supporting documents along with the affidavit to verify the correct information.
What Should Be Included in an Affidavit of Discrepancy?
A complete affidavit must include:
- Affiant’s personal information
- Description of the discrepancy
- Correct information as it should appear
- Statement confirming both documents refer to one and the same person
- Purpose of the affidavit
- Notarization block
Accuracy is important since this affidavit is used as legal support for document correction.
Sample Affidavit of Discrepancy (Birth Certificate vs ID)
Replace all bracketed fields with correct information before printing and notarizing.
REPUBLIC OF THE PHILIPPINES
[CITY / MUNICIPALITY]
[PROVINCE]
AFFIDAVIT OF DISCREPANCY
(Birth Certificate vs ID)
I, [FULL NAME OF AFFIANT], of legal age, [citizenship], [civil status], and residing at [complete address], after being duly sworn in accordance with law, hereby depose and state:
1. That I am the same person referred to in the following documents:
• PSA Birth Certificate under the name [Name as Appearing on Birth Certificate]
• Valid ID (e.g., [Type of ID]) under the name [Name as Appearing on ID]
2. That there is a discrepancy between the two records, specifically in the following detail(s):
[Explain the discrepancy in spelling/birthdate/name/etc.].
3. That the correct and true information is as follows:
[State the correct spelling/name/birthdate/place as it should appear].
4. That despite the discrepancy, both records refer to me and pertain to one and the same person—myself, the affiant.
5. That I am executing this Affidavit of Discrepancy to attest to the truth of the foregoing and to comply with the requirements of [DFA, PhilHealth, SSS, Pag-IBIG, PSA, bank, employer, school, etc.].
IN WITNESS WHEREOF, I have hereunto affixed my signature this [day] day of [month, year] at [place of execution].
_________________________________
[FULL NAME OF AFFIANT]
Affiant
SUBSCRIBED AND SWORN to before me this [day] of [month, year] at [place], the affiant presenting a valid government-issued ID as proof of identity:
ID Type and Number: [ID Number]
Date & Place of Issuance: [details]
_________________________________
NOTARY PUBLIC
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of _____.
Disclaimer: This affidavit is for general guidance. Some discrepancies require a petition for correction under RA 9048 or RA 10172 depending on the type of error.
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