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Affidavit of Business Closure Sample and Complete Guide | Free Template

Affidavit of Business Closure: Meaning, Purpose, and Sample Form

An Affidavit of Business Closure is a sworn legal document executed by a business owner or authorized representative to formally declare that a business has ceased operations. This affidavit is commonly required by government agencies, financial institutions, courts, and other entities to officially confirm that a business is no longer operating.

This document is often used to support the cancellation of business registrations, tax obligations, permits, licenses, and other regulatory requirements. Because it is executed under oath, all statements must be accurate and truthful.

When Is an Affidavit of Business Closure Required?

An Affidavit of Business Closure is commonly required for the following purposes:

  • Closure or cancellation of business permits and licenses
  • Tax clearance and business deregistration
  • Submission to government agencies (BIR, LGU, DTI, SEC)
  • Loan or financial account closure
  • Legal or court proceedings involving the business
  • Proof of non-operation for regulatory compliance

Additional documents such as business permits, certificates of registration, or tax records may be required depending on the requesting authority.

What Should Be Included in an Affidavit of Business Closure?

A complete affidavit should include:

  • Complete details of the business owner or affiant
  • Registered business name and address
  • Date of business closure or cessation of operations
  • Reason for business closure (optional, if required)
  • Purpose of executing the affidavit
  • Affiant’s signature and notarization

As this affidavit has legal and financial implications, accuracy is essential.

Sample Affidavit of Business Closure (Editable Template)

Replace all bracketed information below with the correct details before printing and notarization.

REPUBLIC OF THE PHILIPPINES
[CITY / MUNICIPALITY]
[PROVINCE]

AFFIDAVIT OF BUSINESS CLOSURE

I, [FULL NAME OF AFFIANT], of legal age, [citizenship], [civil status], and residing at [complete address], after having been duly sworn in accordance with law, hereby depose and state:

1. That I am the owner / authorized representative of [REGISTERED BUSINESS NAME], located at [business address].

2. That the said business has ceased operations effective [date of closure].

3. That the business is no longer operating and has no ongoing commercial activities as of the stated date.

4. That I am executing this affidavit to formally declare the closure of the business for the purpose of [state purpose, e.g., tax clearance, permit cancellation, legal requirement].

5. That the foregoing statements are true and correct to the best of my knowledge.

IN WITNESS WHEREOF, I have hereunto affixed my signature this [day] day of [month, year] at [place of execution].



_________________________________
[FULL NAME OF AFFIANT]
Affiant

SUBSCRIBED AND SWORN to before me this [day] day of [month, year] at [place], the affiant presenting the following competent proof of identity:

ID Type and Number: [ID Number]
Date & Place of Issuance: [details]


_________________________________
NOTARY PUBLIC
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of _____.

Disclaimer: This template is for general guidance only. Government agencies may require additional documents or specific formats.

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